If your computer crashed right now, would all your writing files be safe? If you don't back up your writing files regularly, you need to start. Here's how to do it.

Many writers have lost days, weeks, even years of work when their computers crashed unexpectedly.

Others had laptops stolen mid-novel, or house fires that destroyed all their writing. Computers are not foolproof. You need backup files.

Before you start

Ensure that your file names are easily identifiable. Add dates to the file names so you can keep track of various drafts. Some writers like to keep a copy of every draft while others prefer to keep only the most recent. Figure out what works for you. Just stick to a system so you can find things easily later on.

Copying files to disc

The easiest way to backup files is by copying them onto a writable disc. This method is simple, and discs last a long time. However, you'll be stuck with a large stack of discs, and it's hard to keep track of what files are saved on which disc. If you store your discs next to your computer, you will lose your backups as well as your originals in the case of a fire or robbery.

Off-site backup

The safest way to store your files is to keep them separately from your main computer. Some people keep a copy of their backup discs at the office or a family member's house. Yet in the off-chance that there's a disaster in both locations, the backup is useless.

On-line data storage

On-line data storage companies provide file storage on their servers, for free or for varying prices. You upload your files to their website, and when you need the files you can download them from anywhere. Basically, you are paying to 'park' your files in a virtual storage area.

One thing to look for in an on-line storage company is how long they have been around: some of the smaller companies have been known to disappear overnight, taking your files with them! Do your research and choose a reputable company.

Mozy on-line backup gets high reviews for ease of use and affordability. Top Ten Reviews has a comparison of the top on-line data storage companies, and a breakdown of cost, features and ratings.

Back up using web-based email

You can also use your web-based email account (such as Gmail, Hotmail or Yahoo) as a place to park your files. Send yourself an email and include your files as attachments. Create a new folder in your email account to store your backup file emails.

This method is easy, and it's free. Unfortunately you can only attach files one at a time, so it is time consuming. And, like disc storage, it can be hard to find specific files.

Auto backup programs

Auto backup programs scan your hard drive on a regular basis and automatically make backups of any new files that have been created. A rundown of these programs can be found here.

Back up your backup files

Whatever method you choose, it's a good idea to have a backup system to your backup. If you use an on-line storage site, burn a CD of all the files stored there once every few months. That way you've really got yourself covered.